Why are so many organizations still retaining paper records, when those same records are readily available in electronic format, either as originally created or received or as converted to digital images?
Some organizations are even relying on the electronic record in the regular course of their business, yet retaining the paper version as the "official record."
The key question these organizations face is this: Can original paper and micrographic records be destroyed once an electronic image of those records is properly scanned or captured, then stored and managed so as to preserve their integrity and accessibility?
Organizations want to know answers to the following questions:
Will an electronic image copy meet the tests for legal admissibility in court?
Will regulatory agencies accept the electronic image record (or a paper reproduction of the electronic image) in lieu of the original paper or micrographic record?
Do any legal statutes or regulations require that paper be retained when electronic copies are accessible or relied upon?
This session will address:
Whether the legal statutes or regulations require that paper be retained when electronic copies are accessible or relied upon,
The status of legal and regulatory requirements related to retaining both electronic and paper copies of records,
The risks and costs of retaining both electronic and paper records, and
The economics, or, more specifically, the return on investment, of reducing or eliminating paper records.
Attendees should take away a clear understanding of the pros and cons of retaining or destroying paper copies of electronic records.
